Southern Arizona Legal Aid, Inc. (SALA) is hiring a full-time Comptroller. SALA provides services to the poverty community of nine counties in southeastern Arizona. The Native American component also serves eleven tribal communities. SALA provides legal services in civil litigation.
The Comptroller is responsible for overall management of the financial operations of SALA;
supervise and direct the work of the accounting department staff; participate as a member of SALA=s management team; and perform certain other administrative and management duties as directed.
DUTIES AND RESPONSIBILITIES:
1. Financial Management:
A. Analyze, design, monitor, and assure the effective operation of SALA=s accounting system, which includes the following functions:
1. Normal processing of accounts payable, payroll and general ledger.
2. Establishment and implementation of accounting procedures in compliance with general accepted accounting principles (GAAP), the LSC Audit and Accounting Guide, OMB Circulars and other dictates as prescribed by SALA=s grantors.
3. Taking lead responsibility for maintaining and enhancing the accounting system software.
B. Advise and assist the Executive Director with respect to the financial management of SALA, including development of proposed fiscal policies and systematic solutions to problems.
C. Development and preparation of SALA=s program budget in conjunction with the Executive Director for presentation to the Audit/Finance Committee of the Board of Directors.
D. Preparation of monthly financial statements and budget reports reflecting year-to-date revenue and expenses; quarterly projections of revenue and expenses for the current fiscal year; projections of future revenue and expenses for planning purposes for presentation to the Executive Director and Audit/Finance Committee of the Board of Directors.
E. Monitoring of cash flow and investment of SALA funds, including review all transactions processed by SALA=s Finance Department, including accounts payable/purchasing, cash receipts/receivables, payroll, cash, journal entries and the reconciliation of all bank accounts.
F. Monitoring of grant income and expenditures to insure compliance with the budget, contract and/or grant conditions.
G. Ensure compliance with accounting rules and regulations.
H. Oversee and/or prepare external reports/billings relating to grants and contracts required by funding sources.
I. Preparation of budgets relating to funding applications in conjunction with the Executive Director and other program staff.
J. Provide staff assistance to the SALA Audit/Finance Committee of the Board as requested.
K. Maintains SALA=s property inventory, insures proper accounting of acquisitions, disposals, depreciation, etc. and conducts physical inventories to insure compliance with applicable rules and regulations.
L. Responsible for insuring the performance of SALA=s annual audit, including working directly with the Audit/Finance Committee of the Board in selecting the auditor; preparation of all audit schedules needed to complete the audit; participation in the Exit Conference conducted by auditors at the end of the audit; submittal of audited financial to funding sources; development and implementation of procedures to comply with auditor=s recommendations, if any.
M. Coordinate with the Development Director to ensure both development and accounting units have the financial reports and information needed for their respective work.
2. Accounting Department
A. Supervises the day-to-day work of accounting staff, and the Human Resources Administrator regarding payroll-related issues. Develops systems as needed to ensure internal controls, and that accounting procedures are accurately followed, reports are completed in an efficient, accurate and timely manner, and all tasks are performed in accordance with set procedures.
B. Identifies training needs of the staff and develops plans to address those needs.
C. Conducts periodic evaluations of staff.
3. Other Management Responsibilities
A. Participates in SALA’s management team.
B. Maintains current all required insurance policies, including Malpractice, Management Errors and Omissions, Employment Practices, Property, Liability and Fidelity coverage.
C. Maintains leases of space for SALA=s various offices.
D. Maintains confidential payroll records; assists new employees in completing necessary payroll and fringe benefit forms and provides information relating to payroll and employee benefits; responds to authorized requests for verification of employment; enrolls and assists employees with benefit administration and information with regard to eligibility and coverage; maintains timekeeping and leave accrual records.
E. Performs other confidential and managerial duties as required by the Executive Director.
Skills and Qualifications
Bachelor’s degree in accounting;
- Five years of managerial experience in finance with a similar organization or with a CPA firm;
- Experience which demonstrates knowledge of nonprofit accounting, including sophisticated fund and federal grant accounting, compliance and reporting; LSC experience is preferred but not required;
- Experience in financial management and analysis, computerized fund accounting, and experience in the supervision of staff;
- Demonstrated leadership ability, team management and interpersonal skills commensurate with the position;
- Familiarity, sensitivity and commitment to working with legal service programs, law firms, attorneys, funders, clients and other not for profit organizations;
- CPA credential is preferred, but not required.
Job Location: Tucson, Arizona
Compensation: Salary DOE / Up to 5% additional compensation for Spanish fluency
Contact: Hiring Committee – Southern Arizona Legal Aid, Inc.
2343 E. Broadway Blvd., Suite 200. Tucson, Arizona 85719
Deadline: Open Until Filled; submit cover letter, resume and three references
Equal Opportunity Employer