Accounting Specialist

Southern Arizona Legal Aid, Inc. (SALA) provides free, civil legal services to low-income Arizonans across nine counties and 11 Native American communities within a footprint of approximately 33,000 square miles.

DESCRIPTION:

Southern Arizona Legal Aid, Inc. (SALA) is a not-for-profit law firm. SALA serves 9 counties
in Arizona and 11 Indian Reservations. SALA is seeking a full-time Accounting Specialist. The Accounting
Specialist reports to and receives general direction from the Comptroller. The Accounting Specialist assists the
Comptroller, Grants Compliance Officer and Bookkeeper with accounting, billing, grants management, budgetary and
auditing functions and performs Human Resources benefit functions. The position is a “confidential employee”
position in that the employee will be involved in confidential management matters.

MINIMUM REQUIREMENTS:

• Associates Degree in Accounting and/or experience in accounting/bookkeeping minimum two years;
• Ability to work in high pressure, limited resource work environment;
• Excellent written, oral communication and listening skills;
• Ability to maintain confidentiality;
• Computer literacy;
• Demonstrated ability to manage time, evaluates progress, and adjusts activities to complete assignments
within established time frames.
• Bilingual in English/Spanish helpful.

DUTIES AND RESPONSIBILITIES:

1. Maintain payroll information in ADP system including position, salary rates; and leave accruals; train new employees on payroll and timekeeping system; generate payroll change forms for approval; prepare payroll summary worksheet distributing salary expense by category and cost center. Filing payroll forms.
2. Payroll processing including preparation of payroll data for submission to Automatic Data Processing (ADP), maintenance of employee personnel files, preparation of payroll summary worksheet distributing salary expense by category and cost center, preparation of worker’s compensation quarterly reports, etc.
3. Review employee timesheets including ADP timesheets for funding code accuracy.
4. Prepare general journal to expense payroll for posting to the appropriate ledger accounts; reconcile payroll related general ledger accounts; and develop and maintain needed subsidiary ledgers.
5. Process employee insurance enrollments, changes and terminations; process invoices for payment of monthly premiums; 403(b) Thrift Plan enrollments, changes and terminations; and process changes for all payroll deductions.
6. General Ledger maintenance including preparation of general journal entries as needed, preparation of the distribution journal to expense payroll for posting to the appropriate ledger accounts, posting of accounts payable, development and maintenance of all needed subsidiary ledgers.
7. Act as the back-up Accounting Clerk for SALA’s Client Trust Accounting as follows: Maintains client trust account; issues receipts to clients for trust account funds received; prepares trust checks as requested by attorney staff, ensuring that proper approvals are obtained for all checks issued; and generate cash receipts and cash disbursements journals monthly.
8. Assists the Comptroller in the preparation of financial statements and the preparation of program and project budgets and budget projections.
9. Assists in other fiscal related activities assigned by the Comptroller or designee as needed.
10. Other duties as assigned.

COMPENSATION:

Salary range $30,030 – $60,430 depending on experience; up to five percent additional compensation to individuals fluent in Spanish. Excellent benefits package including health insurance, disability insurance, and pension plan. Excellent work/life balance with thirty-five-hour workweeks and generous leave provisions.

EOE:

We are committed to an environment of mutual respect, collaboration, and equal opportunity for all
employees, and strongly encourage applications from people of color, immigrants, people who have been affected
by mass incarceration, and other underrepresented and historically marginalized groups. We believe in building
and sustaining an organization that is reflective of the communities we serve, and is diverse in work background,
experience, education, race, color, national origin, sex, age, religion, marital status, veteran status, sexual
orientation, gender identity, ancestry, national origin, or sensory, mental and physical abilities. We believe that
the resulting diversity is both a source of program strength and a matter of fundamental human fairness.

CONTACT:

Hiring Committee
Southern Arizona Legal Aid, Inc.
2343 E. Broadway Blvd, Suite 200; Tucson AZ 85719-6007
(520) 623-9465 / Fax: (520) 594-6554
Email: salahr@sazlegalaid.org

DEADLINE:

Open until filled. Submit cover letter, resume, and three references.